As a community owner, you can extend your community by adding new members. You can add people to a community as either community members or owners. You can also add groups of people, but groups can only be added as community members. If you want to give people the option of choosing to become a member, consider inviting them to join your community instead.
About this task
You might need to share information and collaborate with people from outside your organization;
contractors or consultants, for example. If your community is a restricted community and allows
external access, you can add people from outside your organization (external users
) to the community. External users can only be added as community members, they cannot be
added as community owners, nor can they be added to groups. External users can participate in the
community, but there are restrictions on what they can see and do. For more information about what
external users can and cannot do in IBM® Connections, see
What can external users do?.
Before you add external users to a community, review your organization's security policies on data restrictions and information sharing.
If your organization does not permit external users to access IBM Connections, you cannot see the option to add external users.
Procedure
To add new members to a community, complete the following steps.
- Click Add Members.
- To add regular community members, enter the names of the people that you want to add in the Members field. Type-ahead predicts the name that you are typing by comparing it to names in the directory that your administrator specified. If it proposes the name that you want, click to add it. If you do not see the name that you are looking for, click Person or group not listed? Use full search to search the company directory for the person.
- To add community owners, click the Down
arrow next to Members and select Owners.
Then, enter the names of the people that you want to add in the Owners field. Note: Community owners can edit the community.
- To add groups to a community, select Groups in
the Members drop-down list, and then enter
the names of the groups that you want to add in the Members field.
Type-ahead predicts the name that you are typing by comparing it to
names in your organization's directory or contact list. If it proposes
the name that you want, click to add it. Alternatively, you can search
for a particular group by clicking Browse Groups,
and then entering a keyword for the group and clicking the Find
Groups icon
. Click the group that you want and then click Add.
If the group contains nested groups, you can either add the parent
group or select a nested group. Use the breadcrumb trail to switch
between levels of nested groups.You cannot add groups as owners to communities.
Note: The group feature is available upon request. Contact your administrator for information.
If the community reaches the maximum number of members and groups that can be added, consider asking your administrator to increase the limit.
Results
The new members receive an email notification that informs them that they are added to the community. Email notifications are not sent to groups.
